Senior Administrative Officer 

Job Summary

Responsible for maintaining day to day financial, accounting, administrative and personnel services to meet requirements and support service operations.

Key responsibilities:

  • Implement financial policies and procedures.
  • Implement Procurement and Inventory Management procedures.
  • Establish and maintain supplier records.
  • Ensure data is entered into the system.
  • Oversee the accounts payable and accounts receivable systems to ensure complete and accurate records.
  • Reconcile the accounts payable.
  • Reconcile the accounts receivable.
  • Handle travel logistics and bookings.
  • Issue, code and authorize purchase orders.
  • Manage distribution of utilities bills and collections of accounts.
  • Manage the repair and maintenance of computer and office equipment.
  • Maintain insurance coverages.
  • Handle clearance with revenue authority.
  • Assist with preparation and filing of contract documents.
  • Supervise administrative services within the office.
  • Manage the filing, storage and security of documents.
  • Safeguarding key legal documents.
  • Facilitate the process of vetting legal instruments such as Contracts and agreements.
  • Handle Procurement & Supplies.
  • Assist in the preparations of the tender documents.
  • Assist in the evaluation of the tender documents.
Experience, Knowledge and Skills Requirements

  • Holder of Bachelor Degree in Business Administration with specialization in Administration/ Materials/ Procurement Management or any related qualification from a recognized University.
  • Minimum of 3 years hands-on experience in Procurement duties.
  • Business principles related to banking in Burundi.
  • Demonstrator of high integrity and trust.
  • Eligible for Burundi citizens only.
  • Deadline- 4th August 2021